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Arquimedes

The materials pending receipt and stock can be seen in the job control stage using the new option: Pending receipt materials and stock (Job control > View).

Once contracts have been created using the Generate contracts option (Job control > Purchase management) or after creating general orders using contracts from the Orders option (Job control > Edit documents), the new window: Pending receipt materials and stock, displays a list of the material unit type concepts or unjustified job items with the ordered or requested quantities (depending on each case), the quantities in the delivery and the quantities pending receipt.

Furthermore, if the concepts that have been received have been charged to their respective cost centres, the charged amount and quantities in stock can be seen.

If a delivery note is created or if a concept is directly charged without being in the reference price structure, it will not appear in the concept list. For these unforeseen concepts to appear in the list, they must appear in the estimate or have been ordered previously.

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  • 2015.h

If the Purchase management module is used in the cost analysis preparation stage or in the cost estimate stage, the prices that are allocated in the purchase comparatives can become part of the job control reference price structure.

This option is interesting given that in many occasions an estimate of the expenses is required by the Project manager (having carried out the cost analysis to provide an offer or if the cost analysis was incomplete). At this point, it is recommended the Purchase management module be used to carry out purchase comparatives, at the job execution phase, to close contracts. The prices which are allocated in the purchase process should substitute those analysed in the initial phase. These, almost definitive, prices offered by suppliers will be the ones in the contracts between them and the Project manager for the supply of the materials and services of the job.

To work this way, activate the option: “Copy allocated prices to the reference structure” (Job control > Configuration). The same option can be activated in the “Purchase comparatives” dialogue box (Job control > Purchase management > Purchase comparatives).

Upon selecting this option, each time a supply price is allocated to a supplier in a purchase comparative, the price will be copied in the reference price structure of the concept representing the supply. This way, when prices are allocated in the purchase comparatives, the prices of the supplies and subcontracted material which should, initially, be definitive with only the contracts left to be completed, are obtained. Therefore, the prices analysed initially are substituted by the allocated prices in the purchase comparatives in the job control reference price structure (in other words in the cost analysis and estimate stages). This way the most probable unit and/or decomposed price is obtained (ProbablePrice column) and is closer to the real price.

The unit execution price (ExecPrice column) will display the probable price whilst no expenses have been incurred due to charges applied to the cost centre of the job item. In this latter case, the unit execution price will be the same as the price of the unit concept in the charge.

Remember, the “Most probable price” is:

  • In a job item or job unit
    Estimated cost based on the probable price of its unit prices.
  • In a chapter
    The sum of the most probable prices of all its job items.
  • In a unit item
    The mean weighted price of all the contracted supplies of this concept in the cost centre if it has been ordered, or the estimated price (price in the job control reference structure).
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  • 2015.h

In the Emitted invoices window (Job control > Edit documents > Emitted invoices) users can create emitted invoices by importing closed certifications. To do so, the “Emit new invoice, corresponding to the certification” button , has been added, which allows users to select closed certifications (from the window that appears after the button has been clicked on) to then change them into emitted invoices.

The gross amount is the sum of the certified amount plus the general expenses and the industrial benefit, both defined in the contract price structure.

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  • 2015.h

As of the 2015.h version, Arquimedes allows users to add new unforeseen suppliers to a comparative, when the comparative does not yet have all its supplies ordered.

To do so click on the “Add” button  (Job control > Purchase management > Purchase comparatives > select a comparative that does not have all its supplies ordered).

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  • 2015.h

In previous versions, quantity lines had to be grouped using the “Group quantity lines” option (Show > Configuration). This option allows users to define rules to be applied when grouping details lines of quantity tables (on-screen, when printing or exporting). Grouping of quantity details lines is applied to lines imported from CAD/BIM files, from BC3 files and those introduced by users. The type of objects to be grouped is a list of quantity line type identifiers separated by commas. A quantity line type identifier is the non-numerical part of the unique identifier associated with each quantity line and imported from an XCA file (“Id” column). An asterisk (*) can also be used as an identifier to represent the remaining types. For Revit, ArchiCAD or a manually measured quantity, the group has to be for asterisk type * objects since the id does not identify the type of object to which the quantity belongs to.

To improve this process, as of the 2015.f version, when a quantity is imported in CSV format, the contents of the tables are organised depending on the “Comments” and “Comments2” fields. This way an order is established once the association is viewed in the quantity tables.

Once this type of line grouping has been accepted, lines which meet this condition will be grouped and, in the Decomposition tree window, will be shown in magenta. The number of grouped lines and their individual id is displayed. Furthermore, by double clicking with the mouse button on the grouped id, a window will open showing the grouped lines.

Fields which are not added in the group can be edited to change the data and affect all the grouped lines.

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  • 2015.f

Improvements for importing CSV files have been implemented.

When a quantity CSV file is going to be imported, Arquimedes warns there may be repeated ids and does not import them. The warning is emitted by displaying an icon:. Lines marked with the Aviso icon cannot be marked in the Import column to confirm they are to be imported.

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  • 2015.f

The 2014.f version includes new options to copy the contents from the workspace (Decomposition tree, Concept list, Chapter hierarchy and Quantities / Certifications) and quantity tables (budget, sales, study, execution and certification tables), such as specific data contained in cells, lines and tables. With these options, users can then paste the information in Excel or any other application to which information can be pasted from the clipboard of the operating system. Information is copied in the following way:

  • Copy from the workspace
    The contents of a cell, column or table in the workspace can be copied to the clipboard using the following options:
    • Copy cell
      This option is found in the context menu that appears by clicking with the right mouse button on a cell in the workspace. It copies the contents of the cell to the clipboard of the operating system.
    • Copy table
      This option is found in the context menu that appears by clicking with the right mouse button on the header of the window of the workspace and will copy the complete table to the clipboard of the operating system. The “Copy column” option can also be found in the same context menu.
    • Copy column
      This option is found in the context menu that appears by clicking with the right mouse button on the header of the window of the workspace and will copy the column where the mouse cursor is at, to the clipboard of the operating system. The “Copy table” option can also be found in the same context menu.
  • Copy from quantity tables
    The contents of a cell or column of a quantity table can be copied to the clipboard using the following options:
    • Copy cell
      This option is found in the context menu that appears by clicking with the right mouse button on a cell of a quantity table (budget, sales, study, execution or certification table). It copies the contents of the cell to the clipboard of the operating system.
    • Copy table
      This option is found in the context menu that appears by clicking with the right mouse button on the header of a quantity table (budget, sales, study, execution or certification table) and will copy the complete table to the clipboard of the operating system. The “Copy column” option can also be found in the same context menu.
    • Copy column
      This option is found in the context menu that appears by clicking with the right mouse button on the header of the quantity table (budget, sales, study, execution or certification table) and will copy the column where the mouse cursor is at, to the clipboard of the operating system. The “Copy table” option can also be found in the same context menu. This option has a special feature when executed on quantity tables with grouped lines. These tables contain a column labelled “id”. By clicking on the header of this column with the right mouse button, two copy options will appear:
      • Copy column
        Copies the column as is it seen in the quantity table in Arquimedes.
      • Copy column id
        Copies the complete contents of the id field of the grouped quantities of a cell or column. On the other hand, if the Caps Lock button is pressed at the same time as the right mouse button is pressed on the cell of an id or on the header of an id column and the option Copy column id is selected, the program will ask for the configuration of the contents to copy.
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  • 2015.f

Two new report templates have been implemented in Arquimedes. These templates can also be found in the new template type called “Revit”. The two new templates are:

  • Template 00 – Keynote Revit (pl_exp01.pla)
    Contains chapters and job items. They refer to the level immediately above them and to which they belong. It displays a list of job items classified by chapters as they appear in the bill of quantities.
  • Template 00 – Keynote Revit Materials (pl_exp02.pla)
    Contains chapters, job items and materials. They refer to the level immediately above them and to which they belong. It displays a list of materials classified by job items and chapters as they appear in the bill of quantities.
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  • 2015.f

As of the 2015.f version, Arquimedes generates keynote files for Revit® (CAD-BIM program). To do so, the option: Generate keynote file for Revit (File > Export) has been generated. This option opens a dialogue box where users can choose between two export types:

  • Chapters and job items
    Creates a “txt” file containing the keynotes for Revit. The file contains a list of keynotes consisting of the value of the keynote and the text of the keynote for each chapter and job item of the database. Each chapter and job item concept have a reference to the immediate higher level on which they depend so that Revit can create the decomposition tree composed of chapters and job items.
  • Chapters, job items and materials
    Creates a “txt” file containing the keynotes for Revit. The file contains a list of keynotes consisting of the value of the keynote and the text of the keynote for each chapter, job item and material of the database. Each chapter, job item and material concept have a reference to the immediate higher level on which they depend so that Revit can create the decomposition tree composed of chapters, job items and materials.

    If materials are included in the decomposition of a job item of the bill of quantities, these will be displayed hung from the job item that is using them in the keynotes. There is one exception to this however. Since Revit does not allow for keynotes to be repeated, if the materials are used by more than one job item in the bill of quantities, i.e. they are repeated, in the keynote file, the first job item which contains them will display the keynote of these materials. The following job items which use the same material will appear without the materials but immediately following each job item will be a job item with their same reference with the word “_Material” added to it. The text of this duplicated job item only contains the codes or keys of the repeated materials. This way, Revit can display keynotes containing materials and can be located easily. Contained in the bottom part of the Revit keynotes window, is the complete text of the keynote. Users can copy the value of the keynote from this zone to the clipboard of the operating system to later use wherever it may be required.

The final use of the Revit keynote file is to be able to identify construction elements and measure and tag materials in construction details.

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  • 2015.f

The 2015.e version of Arquimedes has been updated to adapt the quantity import from ArchiCAD for “ArchiCAD® 18 (64-bit)”.

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  • 2015.e

When Arquimedes opens a database saved with an earlier program version, a dialogue box is displayed where users can choose to open the job in read only mode and create a compressed copy.

As of the 2015.a version, Arquimedes allows for these databases to be opened in read only mode, even if they require an update, and so will not appear modified when opened.

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  • 2015.a

To improve the calculation presentation of the type A charge repercussions, the Details of the repercussion job items window has been improved. This window appears when a type A repercussion exists on a job item and the repercussion amount is double clicked on.

The repercussion expenses due to theoretical consumption (type A repercussions) are obtained in the following way: charges containing supplies whose amounts are to be shared proportionally amongst job items which contain the same type of supplies in their decomposition (direct expenses) should be assigned in chapters. The distribution is proportional to the theoretical quantity of the supply in the job item. The theoretical quantity is calculated as the product of its yield in the decomposition by the quantity executed in the job item.

If the affected job items have direct charges of the same type of supply, the distribution favours those which no not have these direct charges.

An example of this type of charge could be the case of a supply of concrete to be used on site, yet its exact quantity is unknown, and so the root chapter or the various chapters are directly charged, and so the program will share its quantity evenly amongst the job items containing this supply in their decomposition.

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  • 2015.a