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Basic sequence of data input and output

In programmes that have a "Budget" tab, once the installation has been modelled in the corresponding tab, it is necessary to follow a specific sequence to ensure that the budget is generated correctly. There are several working methods, including the following:

Method 1: Manual price entry

In this method, prices are entered directly into the project database and is suitable when you want to work exclusively with your own project prices, without using a price bank or performing mapping. The sequence is:

  1. Set the general budget parameters (from "Project", "General parameters").
  2. View budget items (from "Update", "Update measurement", "Delete current budget data", keeping the "Mapping" and "Price bank" boxes unchecked).
  3. Manually enter prices for items in the project database (from "Prices", "Project database"). When you close the project database window, the changes will be applied automatically.
  4. Finally, budget listings can be obtained directly (from "Listings").

Method 2: Direct assignment of codes from a price bank

In this method, the generated items are manually linked to a price bank from the project database, when such a price bank is available but mapping is not desired. The sequence is as follows:

  1. Set the general budget parameters (from "Project", "General parameters").
  2. View budget items (from "Update", "Update measurement", "Delete current budget data").
  3. Create or import a price bank (from "Project", "Price banks").
  4. Assign the codes, one by one, from the reference price bank to the project database (from "Prices", "Project database", "Add price bank items"). When you close the project database window, the changes will be applied automatically.
  5. Finally, budget listings can be obtained directly (from "Listings").

Method 3: Using mapping files (recommended method)

This is the most comprehensive and flexible method, as it automates the correspondence between the modelled elements and the work units in the price database. This workflow allows price databases and mappings to be reused, speeding up the generation of the budget. The recommended sequence is:

  1. Set the general budget parameters (from "Project", "General parameters").
  2. Create or import a price bank (from "Project", "Price banks"). The options available for this include the following:
    • Create a new "Empty" price bank, adding chapters, work units, and documentation from scratch:
      • (Optional) Add work units manually (from "Add work unit").
      • (Optional) Add work units from the Price Generator (by dragging them from the FIEBDC export button that appears in this programme and dropping them onto the price bank you are working on).
    • (Optional) Create a new price bank from a "Template", adding work units and documentation.
    • (Optional) Import a price bank in BC3 format ("Import BC3 file").
    • (Optional) Create a new price bank based on unit concepts from the "Price Generator" for the selected country and location (only in some programmes).
    • (Optional) Create an "Empty" price bank and import information in CSV format.
  3. Create a new empty mapping file (from "Project", "Mapping").
  4. Update the budget (from "Update", "Update measurement", "Delete current budget data"), selecting both the mapping and the price bank created. In the pop-up window, you must:
    • Assign the chapter structure in the mapping file (from the mapping pop-up window, "Chapters").
    • Assign the codes, one by one, from the reference price bank to the mapping file (from the mapping pop-up window, "Assign codes", "Assign").
    • You must accept the pop-up window to apply the changes.
  5. Optionally, it is possible to:
    • (Optional) Review or modify the mapping (from "Project", "Mapping").
    • (Optional) Increase or adjust prices from the project database (from "Prices", "Project database").
    • (Optional) Manually edit the budget, adding chapters, work units, and/or measurement detail lines (from "Edit").
    • (Optional) Register and manage construction certifications (from "Project", "Certifications").
    • (Optional) Export the budget to FIEBDC-3 format (from "Import/Export", "Export BC3").
    • (Optional) Graphically represent the budget (section "Graphs").
  6. Finally, budget listings can be obtained directly (from "Listings").

In the event of changes to the installation, it is possible to update the budget to reflect them (again, from "Update", "Update measurement", "Update current budget", selecting both the mapping and the price bank created).

The mapping created with this method can be reused in other works created with the same installation programme. If new materials or items are added to a model and a mapping is selected that does not include them, the programme will warn of the elements with incidents in the pop-up window that appears when "Update measurement" is selected. In this case, the mapping can continue to be worked on and enriched with the new associations made.

The programme collects various data from the "Installation" tab to compose and fill in the field in the "Reference" column in the "Classification" section of the mapping: the reference of the element types (or verification criteria), the reference of the materials, and other relevant data (such as the dimensions of a water heater). Therefore, if this data is modified (by rewriting the reference of the types of elements or materials in the "Installation" tab, or by selecting elements with other dimensions), the association with the work units assigned in the mapping will be lost, so the mapping must be revised to incorporate the new cases.

Method 4: Workflow with Archimedes

This method allows you to integrate the items created in Arquímedes with the measurements generated by the installation programme, maintaining the structure defined in the budget. The final documentation is obtained with Arquímedes. The steps are as follows:

  1. From Arquímedes:
    • Create a new budget with items without measurements. These items can be inserted from the Price Generator, containing all their associated documentation (specifications, health and safety study files, waste management, etc.).
    • Export the budget in BC3 (from "File", "Export", "Export to FIEBCD-3").
  2. From the installation programme:
    • From the "Installation" tab:
      • Create the geometry of the installation.
    • From the "Budget" tab:
      • Create a new price bank by importing a BC3 file (from "Project", "Price banks", "Add", "Import BC3 file"), selecting the BC3 exported from Arquímedes.
      • Create the mapping by importing the BC3 file exported from Arquímedes (from "Project", "Mapping", "Add", "Import BC3 file"). This will generate the same chapter structure created in Arquímedes.
      • Update the budget (from "Update", "Update measurement", "Delete current budget data"), selecting both the mapping and the price bank created.
      • Assign codes, one by one, from the reference price bank to the mapping file (from the mapping pop-up window, "Assign codes").
      • Accept currency parity.
      • From the toolbar of the general interface of the "Budget" tab, export the budget to FIEBDC-3 format (from "Import/Export", "Export BC3").
  3. Back at Arquímedes:
    • Import the measurement in BC3 format (from "File", "Import", "Import FIEBDC-3 measurement"), selecting the BC3 exported from the installation programme, and ticking the box "Process only records relating to measurement details". In this way, the measurements made in the installation programme will be incorporated into the Arquímedes items.
    • Finally, the lists are obtained from the options available in Arquímedes (for example, from "File", "Print").
Associated programs: